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Posted on: July 6, 2022

Blog: CITY COUNCIL WORK SESSION: Tuesday, July 5, 2022

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Montrose, CO — City Councilors met for a work session Tuesday morning July 5, to interview one potential new member of the city’s Planning Commission and hear updates on upcoming city projects. 

Councilors Barbara Bynum, Dave Frank, David Reed, and Ed Ulibarri met in City Council Chambers along with city staff. Councilor Doug Glaspell joined via the Zoom platform.

The following is a summary of the primary topics discussed during the meeting. 

Watch the meeting here.

PLANNING COMMISSION ALTERNATE APPLICANT INTERVIEW

City Councilors interviewed Terry Ferris for an opening to serve as an alternate to the Planning Commission. 

FUEL CONTRACT AMENDMENT

City Councilors were presented with a proposal to change to a fuel contract following a number of price increases. 

Public Works Manager Jim Scheid said the city awarded the current fuel contract to Parish Oil in March 2020. This contract is set to expire in March 2023. Since the time of award, the freight charges and fees associated with Parish Oil receiving and delivering fuel have increased significantly and Parish is requesting that the city consider amending the fees associated with the fuel charges for the remaining contract term.

With these increases applied, Parish Oil prices are still below the prices proposed in the other bids received in March 2020. Staff is recommending that the council authorize these price increases until contract completion in March 2023 when the city requests bids for a new fuel contract.

City Councilors will formally vote to possibly amend the contract at the July 19 regular meeting. 

CITY HALL RENOVATION CMGC CONTRACT AWARD RECOMMENDATION 

City Councilors were presented with a proposal to award $1,500,000 for the renovation of the future offices of City Hall at 400 E. Main St (the former Wells Fargo building), including the award of a contract with FCI Constructors, Inc. as the construction manager/general contractor (CM/GC).

Public Works Manager Jim Scheid said the City of Montrose issued a request for proposals for the, CM/GC, services for the renovation of City Hall in May 2022. The city received two qualified proposals – FCI Constructors, Inc from Grand Junction and Stryker and Co from Montrose. The two firms were interviewed by the City of Montrose selection committee, which included Blythe Group as the architect and Dynamic Program Management as the owner’s representative on the project. After the proposals, GC costs, estimates, and interviews from the two well-qualified applicants were evaluated, FCI Constructors, Inc. was chosen by the selection committee.

If the award recommendation is authorized by the City Council, the city’s construction management team will move forward with the design process in company with FCI’s pre-con team to establish a baseline of project costs to help keep the design on budget. This will enable the team to establish a Guaranteed Maximum Price (GMP). The proposal that was submitted includes the general conditions costs and a percentage for the contractor’s mark-up (fee), which will be applied at the time of awarding a GMP construction contract amendment. A notice to proceed would be issued with the execution of the GMP contract amendment, likely in October of this year.

In preparation for this project, the city has already awarded the asbestos abatement contract,  via City Council Approval in early June of 2022, and has begun the process of procuring a contractor for installing a new roof on a portion of the building. This small head start has allowed for a potential project completion date to be set at February 1, 2023.

Contract Administration and Project Financials: 

Within the total $1.5 million to be authorized are the estimated costs for the contractor’s scope and the owner-provided items. The estimated total for the contractor’s scope (GMP) at this time, without any design work completed, is about $750,000. The estimated costs for the owner-provided scope is also about $750,000. Owner-provided scope includes: design team (architect/engineer), asbestos abatement, lower roof replacement, furniture, IT equipment, office/kitchen equipment, moving contractor, and owner’s representative. 

The immediate contract with FCI would be for pre-construction only at this time in the amount of $5,062 but would be amended at the time of GMP with the overall project budget to remain at $1.5M.

COUNCIL COMMENTS

Mayor Dave Frank said he was proud of city staff for their work in hosting a great community-wide Fourth of July celebration. From the parade to the community concerts at the Rotary Amphitheater to the fireworks celebration. 

STAFF COMMENTS

Public Works Manager Jim Scheid said city staff is working to redesign the City Council chambers. The updated chambers will feature a new dias and expanded seating for council and staff. When the work begins later this year, the council will meet in a different location on the city campus. More information about this will be released once it is finalized. 

Information Systems Director Greg Story delivered an update to councilors about a number of upgrades to the audio and video systems in the City Council chambers. 

 •••

All City Council meetings are recorded and made available online via the city’s website and cable channels 191 for Charter subscribers and 970 for Elevate subscribers. Replays of council meetings are also broadcast at 6 p.m. on the same channels on days that the council is not in session. 

In addition, each regular meeting is archived on the City of Montrose’s YouTube channel

Residents can watch all regular City Council meetings and work sessions live and on-demand through the city’s Public Meetings Portal.

For more city news visit CityOfMontrose.org.

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