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Posted on: March 15, 2022

Blog: CITY COUNCIL WORK SESSION: Monday, March 14

Montrose, CO — City Councilors met for a work session Tuesday morning, March 14, to hear an annual report from the Municipal Court and consider several contracts for city services. 


Councilors Barbara Bynum, Doug Glaspell, Dave Frank, David Reed, and Anthony Russo met in City Council Chambers along with city staff. Members of the public were also able to attend in person or via Zoom. 


The following is a summary of the primary topics discussed during the meeting. 


Watch the meeting here.


MUNICIPAL COURT ANNUAL REPORT


City Councilors were presented with an annual report from the city’s Municipal Court. Judge Charles Greenacre presented the report to the council, which detailed a lot of changes that occurred in 2021. Most notably, Judge Richard Brown retired following 19 years on the bench. The court’s clerk staff has changed completely since the last report was made in 2021. 


Other significant changes that occurred in 2021 include:


• The court reinstated Teen Court following a one-year hiatus due to the pandemic. 


• In conjunction with the City Attorney's Office, the Montrose County Sheriff, and the City of Montrose IT Department, the court established a procedure for conducting video court sessions. 


• With the passage of House Bill 21-1314 by the Colorado Legislature, the court is no longer authorized to charge a $30 fee for reinstating driving privileges for those who may have outstanding traffic tickets.


Judge Greenacere said one of the court’s goals for 2022 is to continue to train staffing offered by the Colorado Municipal Judges Association and the Colorado Association for Municipal Court Administration. 


The court is also going to conduct a review off all office procedures and administrative orders to ensure compliance with all state and local statutes and rules of procedure to maintain maximum accuracy and efficiency. 


Other goals for 2022 include: 

• Establish a comprehensive operations manual. 

• Explore ways of using the FullCourt Enterprise system more efficiently to allow electronic document storage. 

• Revise the schedule of court fees and costs. 

• Refer all cases with outstanding fees to Bushwood Capital Group for collection.


GOLF COURSE DRIVING RANGE NETTING CONTRACT AWARD RECOMMENDATION


City Councilors were presented with a contract authorization of $87,890 for the installation of a new driving range net at the Black Canyon Golf Course. This would include a contract with West Coast Netting in the amount of $79,900.


Public Works Manager Jim Scheid said the city’s 2022 budget includes the addition of netting on the west side of the driving range. Currently, the driving range has netting on the east and south sides. Adding netting to the west side will make the course safer for other golfers outside of the driving range. 


The new netting would match the existing netting in size and style, but will use wood posts rather than steel. Wood posts were selected for this project due to pricing and availability.


The amount budgeted for this project is $95,000. The contract with West Coast Netting of $79,900, plus a 10% contingency, brings the total contract amount to $87,890, which is $7,110 under budget.


CRACK SEAL MATERIAL PURCHASE AND SOLE-SOURCE RECOMMENDATION


City Councilors were presented with a proposal for the purchase of crack seal material from Dissco (Denver Industrial) in the amount of $55,561.


Public Works Manager Jim Scheid said the City of Montrose Streets Division is preparing for the upcoming 2022 crack seal operations that will be self-performed. This includes 35.8 lane miles of streets to be crack sealed in 2022 in accordance with the city’s eight-year plan. 


The material is formulated for the temperature range that it will likely be exposed to in our area. The city has utilized Low Tack Type 1 from Dissco for the last several years with good performance. To ensure compatibility with existing equipment, staff requested a sole-ource waiver for the purchase of this material. The pricing provided is comparable to that of other crack seal material that the city has purchased in the past.


The 2022 budget includes $60,000 for crack seal out of the total of $182,000. This purchase of $55,561, if authorized, will leave a balance of $126,439 in the asphalt fund for the remaining asphalt work to be done in 2022.


PARKS MOWING CONTRACT AWARD RECOMMENDATION


City Councilors were presented with a recommendation to award a parks mowing contract to Green and Bear It LLC. of Montrose, in the amount of $126,400.


Public Works Manager Jim Scheid said the City of Montrose Parks Division has relied upon Green and Bear It LLC. to assist with turf care operations in city parks over the past several years . 


The proposed award would allow the city to continue with contracted maintenance for Riverbottom, 9-12, Rotary, Archmont, American, Altrusa, Rainbow Meadows, Homestead, Colorado West, McInnis, Sunshine Peaks, and Fox Parks and the Fox Meadows HOA. 


Contracted services include weekly mowing, trimming, edging of walks and curbs, clean-up of trash and debris as needed, and final clean-up of all sidewalks, roadways, picnic areas, and walkways within these parks. Irrigation checks will also occur during every other mowing. The city reached out to several contractors in the area to invite them to bid on this contract.


The city received a single bid from Green and Bear LLC. of Montrose. 


The bid amount is comparable to previous years. City staff has had very positive experiences working with Green and Bear It in the past and is confident in their ability to perform the work and maintain their high level of service.


 •••


All City Council meetings are recorded and made available online via the city’s website and cable channels 191 for Charter subscribers and 970 for Elevate subscribers. Replays of council meetings are also broadcast at 6 p.m. on the same channels on days that the council is not in session. 

 

In addition, each regular meeting is archived on the City of Montrose’s YouTube channel

 

Residents can watch all regular City Council meetings and work sessions live through the city’s Public Meetings Portal

 

For more city news visit CityOfMontrose.org.


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